Nature of Service:
Dutchess County BOCES operates a shared service designed to integrate music and the arts into the K-12 instructional program as outlined by the NYSED incentive program to promote arts in education. (This New York State program, which became part of the BOCES Section in NYS Education Law in 1985, allows public school districts served by BOCES to receive state aid for expenditures incurred when a district presents arts in education residencies/workshops/performances, or participates in field trips to cultural arts or performing arts venues. Areas may include music, drama, dance, writing, and the visual and media arts. Staff development related to a specific arts activity may also be provided. It provides a cost-effective way for school districts to bring arts programs to their students.
How It Works:
- Each Dutchess County member school district has an arts-in-education coordinator who assists in the planning, scheduling, booking and evaluation of school arts-in-education programs.
- District funding for contracts must be available and confirmed before BOCES processing.
- Districts send completed contracts to BOCES. Please note the following minimal deadlines for receipt of contracts by BOCES:
- Eight (8) business days prior to the event for a contract that is to be paid upon completion
- Twenty (20) business days prior to a deposit or pre/partial payment deadline
- Thirty (30) business days prior to the event/deposit/pre or partial payment request if the district does not maintain an AIE debit account from which to pay fees to allow for confirmation of funding
- Please see the guidelines section of this site for instructions on completing contracts, purchasing theatre/museum tickets, and criteria necessary for approval.
- BOCES will then pay the artist/vendor directly either upon completion of the contract as verified by receipt of the Claim Form, signed by both the artist/vendor and the district/school administrator authorizing payment. In the case of a partial payment, a Claim Form is still required verifying partial completion of the requested service. For pre-payments (registrations/participation fees/deposits, no Claim form is required but these requests need to be clearly stated on the contracts and accompanying invoices.
- The following year, the school district will receive state aid earned on expenditures based on the district’s state aid formula.
If you have further questions regarding this service, you can contact: Maria DeWald at 845-496-4840, ext.4581 or maria.dewald@dcboces.org
Valuable Resources from BOCES
- The NYS Artist/Vendor Arts Resource Directory is available on the Website and lists many programs by county, artist/presenter, topic, categories, and sub-categories such as: dance, literature, music, theatre, puppets, visual arts, and so forth. However, it is an opt-in resource and users must sign up to be included. The Opt-in Form is available on the Website.
- PTAs/school staff can use this directory to help make their selections, but are not limited to these programs. The BOCES AIE Coordinator will give final approval and/or advice regarding contract approval. Aid is also available for: theatre/museum/zoo and other field trips that have an arts component; workshops/residencies; annual participation fees for organizations such as NYSSMA, NYSSMA Manuals, DCMEA and arts associations such as NYSATA if the district pays the annual fee for its entire staff; and, staff development consultants and workshops. Aid is available during the school year and the summer months for both student programming and staff development.
- Calendar: The monthly calendar enables PTAs/PTOs/school staff to preview programs in local schools
- Coordinators meetings allows for sharing of information about programs/resources
Benefits to School Districts
- In the first state aid payment of the following year, districts will receive state aid earned on the previous year’s expenditures, hopefully helping to sustain and build their arts-in-education enrichment programming.
- BOCES handles the paper work, payment and reports to NYSED regarding aid eligibility..
- BOCES conducts workshops, coordinator meetings, advises on artist/vendor availability and works in partnership with school districts.
Facts
- Arts-rich education programs keep students engaged and interested in school
- Research states that students who participate in arts programs, especially students identified as at risk of educational failure, are less likely to drop out of school
- Involvement in arts-rich programs affects student success in other areas like math and reading.
- Data shows that arts integration across the curriculum increases academic understanding and application.
- Students in learning environments with diverse, high-quality arts education offerings have higher achievement than in arts-poor communities.
For More Information:
Maria DeWald
Dutchess BOCES Arts In Education/Exploratory Enrichment Coordinator
5 BOCES RD
Poughkeepsie, NY 12601
845- 486- 4840, X 4581
FAX: 845-625-1680